Edition Planner User Guide

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Contents

[edit] Support

Bristol

Michael Woolley ext: 2013 michael.woolley@immediate.co.uk

Jerome Tappins ext: 2040 jerome.tappins@immediate.co.uk

Gordon Everett ext: 3345 gordon.everett@immediate.co.uk


London

Lily Sanchez tel: (0207150) 5645 lily.sanchez@immediate.co.uk

Kevin Curtis tel: (0207150) 5231 kevin.curtis@immediate.co.uk


[edit] Current Version

The current version of the Edition Planner is 3.1.0.4 information may be inaccurate for previous versions.

[edit] Introduction

This is a quick start reference guide for using the Immediate Media Edition Planner software. The Edition Planner is used to create and publish digital editions for multiple platforms.

The Edition planner can currently be used to create editions for the following mobile device platforms:

• Apple iPad & iPhone (iOS)
• Kindle Fire
• Google Play Magazines
• Zinio

[edit] Workflow

As you will see from your schedules the Google Play Magazines edition needs to be sent to Google three days after your remote proofing day. Therefore it makes sense to do this edition first. The suggested workflow is as follows:

1. Create Google Play Magazines edition
2. Create Zinio edition
3. Create Kindle Fire edition
4. Create iPad edition
5. Issue summary/Carousel promo and App Store images

[edit] Getting Started

The Edition Planner software will be installed on your machine by IT. The Application icon is an iPad with the initials “IM” (see the image below). If you don’t have the Edition Planner installed please contact I.T.

Gettingstarted.png


Files & Best Practice

Your digital editions and files will be stored on the “Digital Editions” drive on the Fileserver. In there you will find a folder for your brand/magazine title, and then inside there, folders called “Digital Issues” and “PDF_OUTPUT”.

Screen Shot 2013-10-15 at 11.43.13.png


For each issue you should create a new folder within your “Digital Issues” folder. Name the folder according to the issue number and name e.g. “267 Oct 2013”. Inside your new folder create four new folders named “Google Play Magazines”, “Kindle Fire”, “Zinio” and “Apple iPad”. These folder names are important as in the future we will have Google Play editions that are different to Google play Magazines . Likewise a Kindle Fire is different to a standard Kindle device and uses a different file format.


  • This guide assumes that you have already created all of the files necessary for your different digital editions.

[edit] Set up Your Issue

  • Make sure you have set up your folders as described in “Getting Started”.

Create your issue

1. Launch Edition Planner.

2. Click “Create new issue”.

You can specify the number of pages in an issue but this isn’t compulsory, the edition planner will create new pages as they are needed.

3. Save the new issue.

We recommend the following naming convention:

Abbreviated Magazine Name issue number abbreviated issue name and appended with "Digi"

e.g. BBCW 378 Oct2013 Digi e.g. YH 136 Nov2013 Digi

It is recommended that you save your Edition file on your desktop, the Edition Planner may run slowly if your file is opened from some servers.

[edit] Import your content

After your issue has gone to print the Twist system automatically creates a set of PDFs optimized for digital editions. You will find these PDFs in your folder on the “Digital Editions” drive, in “PDF_OUTPUT”. You can import one single pdf or a whole folder.

Click on the folder icon with the plus symbol on it.

Use the file browser to select the folder with your PDFs in, and click “choose”. The import options will appear. All options should be selected by default but if they are not, click the “All options” checkbox.

Click the “Process folder” button.

The application will process your PDFs using the import options you selected. The pages will be placed in the correct location in the Edition Planner flatplan. All of the hypelinks will be located and stored and any references to page numbers will be located and made interactive.

Import the Advertisement pages

You will now need to import your Ad pages. Ad pages should go into a folder on the Digital Editions drive:

Digital Editions/Advertising Production/PDF_OUTPUT/your magazine

For legacy reasons some Ad PDFs may go into the location below:

Apps/PDF_OUTPUT/Advertising Production/your magazine

If you have any problems locating your Ad PDFs please contact Andrew Hobson or Cee Pike in Advertising Production.

If your Ads are not automatically placed you will need to drag them from the file list on the right of the Edition planner and drop them in position on the flatplan.

Once all of your pages are placed you are ready to create your Google Play magazines Edition.

[edit] Google play Magazines Edition

1. Rename your issue

Click the menu icon at the top right of the file list in Edition Planner and click “Rename this edition”. Type “Google Play Magazines Edition” in the box that opens and click save.


2. Place Google Play Magazines pages

You may have platform specific pages for your digital editions – you should at least have platform specific subs pages. If you are using the file numbering system Google Play Magazine digital pages are numbered 6000+. Drag these pages from the file list and drop them onto the relevant slot in the flatplan. Don’t worry if there’s already a page in the slot, you will be asked if you want to replace it. Once all your pages are placed and you have a full edition with no gaps you are ready to export.

3. Export your edition

If you are happy that your edition is ready to export, click the export icon on the bottom toolbar of the Edition Planner. Choose the “Google Play or Zinio” option and click “Export”.


Save the file in the Google Play Magazines folder you created for this issue on the “Digital Editions” drive.

4. Proof read the edition

You should now proof read the edition PDF file that was exported. If you need to make changes you will need to edit the original InDesign file and re-export the PDF, import the new file in to the Edition Planner and follow the steps to place the page and export the edition once again. Once the Google Play Magazines edition has been approved inform your production coordinator.


[edit] Zinio Edition

1. Duplicate & Rename your issue

Click the menu icon at the top right of the file list in Edition Planner and click “Duplicate this edition”. Click the menu icon at the top right of the file list again and click “Rename this edition”. Type “Zinio Edition” in the box that opens and click save.

2. Place Zinio pages

As with the Google Play Magazines edition you will need to update any platform specific pages. If you are using the file numbering system Zinio digital pages are numbered 9000+.

3. Export your edition

If you are happy that your edition is ready to export, click the export icon on the bottom toolbar of the Edition Planner. Choose the “Google Play or Zinio” option and click “Export”.

Save the file in the Zinio folder you created for this issue on the “Digital Editions” drive.

4. Proof read the edition

You may want to proof the edition PDF file that was exported. If you need to make changes you will need to edit the original InDesign file and re-export the PDF, import the new file in to the Edition Planner and follow the steps to place the page and export the edition once again.

Once the Zinio edition has been approved inform your production coordinator.


[edit] Kindle Fire Edition

1. Duplicate & Rename your issue

Click the menu icon at the top right of the file list in Edition Planner and click “Duplicate this edition”. Click the menu icon at the top right of the file list again and click “Rename this edition”. Type “Kindle Fire Edition” in the box that opens and click save.

2. Place Kindle Fire pages

As with the Google Play Magazines and Zinio edition you will need to update any platform specific pages. If you are using the file numbering system Kindle Fire digital pages are numbered 7000+.

3. Export your edition

If you are happy that your edition is ready to export, click the export icon on the bottom toolbar of the Edition Planner. Choose the “Kindle Fire” option and click “Export”.

Save the file in the Kindle Fire folder you created for this issue on the “Digital Editions” drive.

4. Proof read the edition

You may want to proof the edition PDF files that was exported. If you need to make changes you will need to edit the original InDesign file and re-export the PDF, import the new file in to the Edition Planner and follow the steps to place the page and export the edition once again.

Once the Kindle Fire edition has been approved inform your production coordinator.


[edit] Apple iPad Edition

Because of the extra level of interactivity offered by the iPad & iPhone there are a few extra steps needed to create this edition. These involves checking hyperlinks and navigation links and also creating additional navigation links if required.

1. Duplicate & Rename your issue

Click the menu icon at the top right of the file list in Edition Planner and click “Duplicate this edition”. Click the menu icon at the top right of the file list again and click “Rename this edition”. Type “iPad Edition” in the box that opens and then click save.

2. Place iPad pages

Once again you will need to update any platform specific pages. If you are using the file numbering system Apple iPad digital pages are numbered 8000+.


3 Add, check and edit hyperlinks & navigation links

The Edition Planner can be used to add hyperlinks (to external websites) and navigation links within the issue itself. You may want to add extra navigation links to your edition for example, an image on the contents page can become a navigation link to the feature in the edition.

To add a navigation link

1. With your mouse, hover over the page in the flatplan you want to add the navigation link to. 2. Click the small arrow that appears. 3. Click “Preview / Edit Page”. 4. Click and drag the “Add NavigateTo” icon to the approximate position you want to add the navigation link on the page and drop the icon 5. In the dialogue box that appears enter the page number you want the link to take the user to in the box labeled “Stack”. 6. Click “Save”.


7. Position the navigation box by dragging the corners

Add more navigation links as necessary throughout your issue. If you need to edit a navigation link, double click on the box.


To add a hyperlink

If you want to add a hyperlink to a page follow the steps for adding a navigation link but use the “Add URL” tool instead.

This time type the URL of the webpage into the dialogue box that appears, and click “Save”. Importrant: you must prepend your URL with “http://” or it will not work. It may be useful to copy and paste the URL from a web browser to ensure accuracy.


Subscription Links

On your Apple subscription pages you will usually have a “Tap here” icon, you will need to link this up with the apple subscription link using the same method as adding a URL hyperlink. To find out what you unique Apple subscription link is please go to “File Server – Digital Editions – Documents – Apple subscription links”


Check links

Once you have added all of the navigation and hyperlinks, Edition Planner can check to see if they are valid.

Note: while the edition planner does it’s best to detect navigation links and hyperlinks, it can sometimes return false positives. Therefore it is highly recommended you use the check links function.

Click the “Check links” button on the bottom toolbar of the Edition planner.

Clcik “Test web links”.


If the Edition Planner detects a problem, the link(s) will be highlighted in red. To edit a URL first select it (it will highlight in dark blue). Click “Edit Link” in the right hand pane and make your corrections in the edit window that appears. You can test the link by clicking “Visit URL” in the edit window (see image below). If you are happy with the link click “Save”.


Remember - a web link should always start with ’http://’

Email addresses should have the prefix mailto:. If the Edition Planner doesn’t add this automatically you will need to add it manually.

e.g. toby.hicks@immediate.co.uk’ should be ‘mailto:toby.hicks@immediate.co.uk’


3. Publish your edition

If you are happy that your edition is ready, click the “Publish” icon on the bottom toolbar of the Edition Planner. You will be asked for your login details – if you don’t know these please contact Gordon Everett.

In the dialogue box that appears select your publication from the dropdown list (you will probably only have one option), then choose your issue. Finally click “Upload to CMS”.


You will be able to test your issue on your iPad using the Immediate Proof App.

[edit] Issue Summary & App Store Images

Issue Summary

For each issue we will need a summary of the issues highlights or main features. This text is used inside the App and in the various App Stores. The summary is promotional text to encourage customers to download the issue.

The summary can be either a bulleted list or a continuous paragraph. There is no word count limit but we recommend the summary be concise and intriguing!

Carousel promo text

For each issue we will now need promo text for your app's carousel. The promo text will consist of a Header (No more than 5 words) and body text (No more than 30 words), see example below:

  • Header: Our new Digital Issue
  • Body: In this Issue, we have added interactive content to heighten your reading experience!

[*] Please email the issue summary along with confirmation that the required images have been created to gordon.everett@immediate.co.uk (Bristol), michael.woolley@immediate.co.uk (Bristol) or lily.sanchez@immediate.co.uk (London).


App Store Images

We will need you to provide a selection of Screenshots/Promo images to use in the different App Stores to promote each issue. We want editorial teams to have as much control over their brand's digital products as possible - this is the goal we are working towards with our new App system.

Please can you create the following images for each issue using the Edition Planner, and place them in the specified destination (see below) by the on-sale date.

Also Marketing have always asked us to use the cover as the first of the five images.

Note: The Edition Planner only supports portrait spreads.


To create you screenshots, follow these steps:

  • 1. Hover over the page you want to use as a screenshot and locate the Drop-down arrow.
  • 2. Click the Drop-down arrow, then the option "Set as See-inside Page". A green outline will appear around the page if selected.
  • 3. Choose four more pages to total to five screenshot choices
  • 4. Click "Layout" on the top toolbar, then "Export see inside images, save them to the location specified below.


File Server > Digital Editions > "Your Brand" > Screenshots

[*] Please email the issue summary along with confirmation that the required images have been created to gordon.everett@immediate.co.uk (Bristol), michael.woolley@immediate.co.uk (Bristol) or lily.sanchez@immediate.co.uk (London).

[edit] Known Bugs

[edit] FAQ

'Relating to tools:''''

Gallery


Q: How big should the file size be for the images I want to put into the gallery?

A: The maximum size of a single image should be 1.5MB, this will prevent crashes on IOS devices.


Q: How big in pixels should my image be?

A: The iPad will struggle if the pixels in your images are too large, the recommend amount is 2,400 pixel by width and height and anywhere lower than this number, any higher can cause the IOS devices to crash.


Q: Can I add text to the images in the gallery?

A: Yes you can, when you open your gallery open the tab named "Images" you then can select the image you want to add text to by highlighting it, then clicking edit and add text to the textfield provided.


Q: Can I add object dots at the bottom of the gallery?

A: Yes you can, when you open your gallery and you go to the options menu there is a un-ticked box called "Show dots", enabling this will allow small dots at the bottom of your gallery to help show how many images are in the gallery.


Q: How many images can be placed into a single gallery?

A: The recommended amount is a maximum of 20 images per gallery, this is to prevent an overload of objects for the IOS devices and prevent them from crashing.


Q: I noticed you can add navigation buttons to the gallery, how can I do this?

A: You can do this by creating your own navigation buttons for the gallery to suit you style of magazine, best size your custom buttons should be is 100 pixels Width x 100 pixels Height.


Q: My gallery crashes when I try to open it on an IOS device, what should I do?

A: You should ensure that your images do not exceed the 1.5MB recommended limit, any higher files sizes may crash the IOS device, ensure that you do not have too many images in one gallery, the recommended amount is 20 per gallery, ensure that the pixels that make up a particular image do not exceed the 2,400 pixels Width and Height limit. If you have done all of the techniques to stop the crashes but they continue past this point please contact support.


Video


Q: What is the total size my video file should be?

A: To avoid potential crashes on the IOS devices and to reserve memory, an single video should not exceed 20MB, videos larger than this can cause issue on the IOS devices.


Q: What video format should I use?

A: The format you need to use is MP4.


Q: How long can my video be?

A: It can be as long as you want, just remember that the longer your video the more likely it will have a higher file size which could exceed the 20MB recommended limit.


Q: How many videos can I have on a single page?

A: You may have as many videos as you want on a single page but be advised to ensure that you don't go over the recommend limit of 300MB for your issue size.


Q: How many videos can I have in a single issue?

A: The more videos you have, the larger the issue size will become, the Maximum recommended size your issue should total too is 300MB, this is to reserve memory on the IOS devices.


'iPad issues:''''

Q: Why are my links not working when I publish to an iPad?

A: Try to re-publish the issue, sometimes the links may not get carried over the first time around, if this doesn't work check to see if you are definitely publishing the iPad version and not and android version.

[edit] iOS App Version History

iOS Version History

[edit] Edition Planner Version History

Edition Planner Version History

[edit] iOS App Version by Publication

IOS App Version


[edit] Features and Interactivity

Features:

  • Screenshot Export - The Edition Planner will now allow you to directly take screenshots from the Flat-Plan. To do this, choose your pages using the drop-down arrow when hovering over a page, then click "Set as see inside". Once ready, click "Layout" on the top toolbar and select "Export see inside images" and save to a location.
  • Contents page processing - The Edition Planner will automatically place page navigation numbers to your pages, to use this feature, hover over a page and use the drop-down arrow to find the "Process contents page numbers" option, the Edition Planner will pick then find numbers up to 500 and activate them as a navigation link
  • Contents page flag - The Edition Planner will now allow you to select a "Flag" on your contents page, selecting this will add a button to the app that allows users to return to the contents page. To use this feature, hover over the FIRST page of your contents and click the drop down arrow, and click the option "Set as contents page".
  • URL find and replace - The Edition Planner will now allow you to fix multiple incorrect links that are identical in one process. To use this feature,

[edit] Interactivity